The Athos Group is a highly respected boutique provider of trust and corporate services serving ultra wealthy families from all over the world.
Athos has several offices in key locations worldwide while the head office is based in Baar, Switzerland.
We are looking for a qualified person to strengthen our office management team.
Tasks
- Responsible for mail organization of all incoming and outgoing mail (incl. stamping, ordering couriers and forwarding mail to customers)
- Responsible for friendly and service-oriented welcome of clients
- Ensure smooth flow of telephone calls
- Responsible for domestic organization, maintain overall picture of office and kitchen supplies
- Maintenance of office appliances (printers, coffee machine, shredder etc.)
- Time registration as well as agenda coordination
- Responsible for preparation and organization of meeting rooms
- Copying, scanning, filing documents
- Support with IT issues
- Handling correspondence in German and English
- Assist with administration and payments
- Expense reporting, book travel expenses, petty cash
- Scheduling and planning appointments and travel
- Support (private) clients with administration and personal matters
- Organize Legalizations / Apostilles
- Organize company events, planning of on-site and off-site meetings
- Coordinate client requests
- General administrative assistance to the management plus handling minutes
- Preparing presentations and general marketing support
- Incidental back-up secretary: maintain diary, arrange appointments, book flights
Your Profile
- commercial / administrative / education
- minimum of 3-5 years experience in a similar position
- knowledge in computer programs (Powerpoint / Windows / Office / Excel)
- good skills in handling private clients
- friendly attitude
- quality awareness
- flexible and resilient
- proactive / hands-on mentality
- motivated
- discrete
- independent
- ability to work in a team and strong communication skills
- ability to set priorities
- accurate, efficient
- organization skills
- willingness to acquire new skills
- excellent skills in German and English (written and spoken)
- Dutch, Spanish and other language skills are beneficial
- available on short notice
What we offer
An uncomplicated and dynamic work field in an international environment as well as attractive employment conditions.
Employment by mutual agreement.
Interested?
We look forward to your application letter and CV with photo by email and details of your salary expectations