The International Association for the Protection of Intellectual Property (AIPPI) is looking for a
The International Association for the Protection of Intellectual Property (AIPPI) is a leading global NGO dedicated to the development, improvement, and legal protection of intellectual property. Based in Zurich, Switzerland, AIPPI is a politically neutral, non-profit organization with about 9,000 members from over 118 countries, including legal professionals, academics, and officials.
Vacancy Number:
2025/10
Starting date:
1 December 2025 or upon mutual agreement
Reporting to:
Reporter General and to Executive Director
Cooperating with:
Reporter General Team, General Secretariat Team, various AIPPI Committees, individual AIPPI members, Congress and Event speakers, internal and external experts, National / Regional Groups, government agencies
Your tasks:
- Provide day-to-day operational and administrative support to the Reporter General Team, preparation and coordination of meetings, agenda and minutes
- General administrative responsibility for supporting several AIPPI Committees
- Coordinating AIPPI’s representations at government agencies
- Preparation and coordination of conference calls and meetings
- Coordination of scientific work
- Administrative support in preparation for and during AIPPI's Annual World Congress (e.g. program, speaker management, resolutions)
- General correspondence with National / Regional Groups (e.g. study questions, coordination of questionnaires)
Your Profile:
- Secretarial, commercial diploma, or vocational baccalaureate is welcome
- Minimum of 5 years of work experience in office administration, executive assistance function or in a supporting role for a decision-making or scientific body
- Hands-on, conceptional and solution-driven mindset with an excellent structured approach and ability to adapt quickly to various situations.
- Ability to work precisely and independently within tight deadlines
- Strong written and verbal communication skills in a highly professional manner for an international environment
- Desire to learn and implement knowledge across tasks and workflows
- Culturally sensitive with experience working in international, multicultural settings
- Knowledge of CRM and membership systems (e.g. CRM Dynamics)
- Fully proficient with MS 365 (Outlook, Word, Excel, etc.)
- Excellent language skills in English (native or fully proficient); other language skills (German, French, Spanish, etc.) desirable
- Hospitality or event management experience is advantageous but not essential.
- Eligible for Swiss work permit
- Willing and able to travel to AIPPI’s Annual Congresses and to various smaller meetings occasionally and probably on 1-2 occasions per year
Salary:
A competitive salary in line with the candidate’s qualifications and experience
Application:
Please send your complete application documents (CV, cover letter, reference letters, etc.) to hr@aippi.org until 30 November 2025.
Contact person:
Please contact hr@aippi.org if you have specific questions.
Deadline:
The deadline for submission of applications is 30 November 2025.