About TMF Group
TMF Group is a leading provider of administrative services, helping clients invest and operate safely around the world.
As we’re a global company with 11,000+ colleagues based in over 125 offices across 87 jurisdictions, we actively seek out people with the talent and potential to flourish at TMF Group, whatever their background, and offer job opportunities to the broadest spectrum of people. Once on board we nurture and promote talented individuals, making sure that senior positions are open to all.
Discover the Role
The Associate Corporate Services Officer is responsible for providing high-quality administrative service to a complex portfolio of client structures with timeliness and efficiency, and for securing strong client relationships.
In addition, the Associate Corporate Services Officer provides general assistance to the Team Lead of Corporate Services and supports the overall Legal team.
Key Responsibilities
- Managing of a complex portfolio of clients
- Communicating in a professional and client-minded manner with clients, advisors and third parties
- Performing administrative duties according to clear internal guidelines and using standardized templates (e.g. agreements, powers of attorney, reports, certificates)
- Preparing corporate secretarial documents such as board resolutions, shareholders meeting minutes and bank related forms for client companies
- Preparing minutes of meetings of the board of directors and of meetings of the shareholders for client companies
- Preparing account opening forms and bank transfer orders for client companies, and arranging for follow up with the bank
- Supporting the Compliance Department during the onboarding process and the customer lifecycle
- Preparing and amending documents (e.g. agreements, powers of attorney, periodical reports and certificates) for client companies
- Arranging for proper and timely sending of correspondence by email, fax, mail and/or courier
- Handling of telephone calls with clients, advisors and third parties and taking messages where appropriate
- Co-ordinating client services with colleagues (from other departments and offices), advisors and third parties
- Co-operating with and arranging for the completion and keeping up to date of KYC-information
- Filing and archiving of documents and information in appropriate files and software and ensuring completeness and compliance of the client files;
- Accurate registration of time spent during working day
- Co-operating with the issuing of invoices
- Co-operating with the obtaining of payment from debtors
- Updating the client database to include all information on client companies (e.g. status shareholders meeting and contact details)
- Maintaining the client database on an ongoing basis
Key Requirements
- Swiss Law degree (BLaw or MLaw) (with experience in corporate law or corporate services is preferred) or Paralegal with extensive of experience in corporate law or corporate services
- Strong self-management and organizational skills
- Client service oriented mindset
- Team-player
- Strong and professional communication skills in English and German, both verbally and in writing. Additional fluency in French is a strong advantage.
- Working knowledge of MS Office 365 – Outlook, Excel, Word, PowerPoint
- Demonstrates strong accountability by meeting individual goals and KPIs while ensuring accurate and timely timekeeping.
- Able to work independently with a minimum of supervision
- Builds and maintains collaborative relationships across teams and geographies, contributing to a positive and inclusive work environment.
- Acts with integrity, respect, and professionalism, consistently upholding the organization’s values and ethical standards.
- Adapts well to change, remains composed under pressure, and thrives in a fast-paced, dynamic environment.
- Applies sound judgment to solve problems and make decisions independently and efficiently.
- Shows a commitment to continuous learning by proactively seeking feedback, identifying development opportunities, and deepening business understanding.
What’s in it for you?
- An exciting opportunity in an international company
- Professional development opportunities as well as extensive individual further training opportunities, supported by our TMF Business Academy
- A career within an evolving market
- Flat hierarchies with direct contact to management and international exchange
We’re looking forward to getting to know you!