15 days ago

Executive Assistant

AstraZeneca AG

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At AstraZeneca we believe in the potential of our people and we’ll develop you beyond what you thought possible. We make the most of your skills and passion by actively supporting you to see what you can achieve no matter where you start with us. As the Executive Assistant to the EVP, Europe, you’ll play a pivotal role in the team.

The Europe commercial division consists of a team of 6000 people, based across more than 30 markets, achieving revenue of $5bn in 2016. The EA role, and the Europe regional function, will be based in our vibrant Zug office. The role will be a key member of the Regional team, and will work closely with inspirational leaders and business experts, and across some of the most exciting projects and products in the company.

Executive Assistant

In this role you will act as Executive Assistant to the Executive Vice President, Europe providing comprehensive, high quality support, and planning time and prioritising workloads to ensure they carry out their role efficiently and effectively, making the best use of their time. You will develop your understanding of their contribution to the delivery of our business objectives, as well as those of each business group within AstraZeneca’s global organisation.

You will support, and where required lead, confidential, sensitive business projects by providing a professional, efficient service. You will mentor and informally supervise the European Administration Team and temps, role modelling the highest personal and professional standards whilst providing focus and encouraging collaboration. As an Executive Assistant you will work with peers across the AstraZeneca/MedImmune Executive Assistant Team to set standards and drive continuous improvement.  

As Executive Assistant you will draw on your experience, insight and judgement to assess complex, ambiguous and often high impact challenges, and recommend solutions that support decision making within operational guidelines. Acting proactively and reactively, you will ensure the EVP is updated and briefed on emerging issues. Combining flexibility with on-time delivery in a dynamic working environment, you will ensure the highest standards of accuracy, efficiency and presentation are achieved.

Responsibilities include:

  • Screening and responding with discretion to often highly confidential and sensitive requests and enquiries, and answering or redirecting routine internal and external communications
  • Managing appointments and schedules, and making complex and frequently changing global travel arrangements
  • Coordinating internal and external meetings / conferences to ensure they run smoothly, including scheduling meeting times, making travel arrangements for attendees, and attending those meetings as required.
  • Preparing concise and relevant briefings and papers as required.
  • Maintaining the executive's office and accounting records; monitors, reviews, and approves standard expenditures to ensure that the activities of the office are conducted within established budgets
  • Plans, organises, and schedules own workload so that all activities are completed accurately and on time
  • Lead admin support and act as a central point of contact for the European Leadership Team
  • Acting as a Facilities and IT contact ambassador; championing change and better service
  • Performing other tasks using independent judgement and discretion
  • Partake in broader projects based work contributing to the overall European strategy.

The Executive Assistant will also:

  • Facilitate internal communications between the executives, managers, and employees; and between the executive and external parties; influencing and directing where appropriate.
  • Actively contribute as a member of the AZMedi Global EA Team.
  • Understand and at all times adhere to the AstraZeneca Global Code of Conduct.

     

Skills and Capabilities Required:

  • Proven experience as a Senior PA/ Executive Assistant supporting Directors, VPs, MDs or C-suite individuals in a large, complex, international organisation
  • Excellent secretarial skills and the ability to exercise sound judgment whilst proactively, efficiently and accurately managing a demanding workload
  • Exceptional planning and organizing skills, with a strong sense of urgency balanced by a good judgement of priorities
  • Ability to handle sensitive information in a confidential manner
  • Collaborative, with excellent interpersonal and communication skills
  • Confident communicating at all levels internally and externally whilst exercising discretion, tact and diplomacy
  • The ability to identify and leverage appropriate systems and procedures to achieve results
  • An understanding of how your team relates to others within the organization, and how to work effectively to achieve business objectives
  • Have high levels of resilience and be self-motivated
  • Flexible, proactive and open to accommodate all duties, and exceed expectations
  • Fluency in German and English is essential. Knowledge of French or Italian is an advantage
  • Flexibility to internationally travel as and when required

Education, Qualifications and Training Required:

  • A-level standard or equivalent education
  • Secretarial qualifications
  • Excellent knowledge of MS office, Outlook, Calendar, PowerPoint and web-based systems

We are looking forward receiving your online application via this link.

AstraZeneca is an equal opportunity employer. AstraZeneca will consider all qualified applicants for employment without discrimination on grounds of disability, sex or sexual orientation, pregnancy or maternity leave status, race or national or ethnic origin, age, religion or belief, gender identity or re-assignment, marital or civil partnership status, protected veteran status (if applicable) or any other characteristic protected by law.

AstraZeneca AG
Frau Sandra Fesser