On behalf of our client, we are seeking a motivated individual for a temporary role for six month with an immediate start as
Employee Relations Administrative Assistant
Key Responsibilities
Administrative Support
- Coordinate and schedule employee meetings, including room bookings, diary management, and virtual meetings.
- Prepare and collate documentation for employee relations meetings, investigations, hearings, and consultations.
- Maintain accurate and well-organised records, both digital and physical.
- Support the ER team with day-to-day administration across Bern and Zurich locations.
- Liaise with HR colleagues, payroll, legal, and other internal teams to gather information and documentation.
Data and Reporting
- Maintain and update Excel trackers for ER cases, actions, and timelines.
- Produce regular and ad hoc Excel reports to support ER activity and decision making.
- Carry out data checks and basic analysis to ensure accuracy and consistency.
- Support calculations and data preparation for ER processes, working closely with ER Managers.
Systems and Process Support
- Work with HR systems and internal tools to support ER administration and reporting.
- Ensure data is handled confidentially and in line with data protection requirements.
- Identify opportunities to improve administrative processes and ways of working.
Proactive Support
- Anticipate the needs of the ER team and act without being prompted.
- Flag risks, gaps, or issues early and propose practical solutions.
- Adapt quickly to changing priorities and high-volume periods.
Skills and Experience
Essential
- Strong Excel capability, including:
- VLOOKUP or equivalent functions
- Data manipulation and reporting
- Experience with Mail Merge in Microsoft Office (Word and Excel).
- Comfortable working with numerical data and calculations
- Fluency in English and German (spoken and written).
- Excellent organisational skills with strong attention to detail.
- Ability to manage multiple tasks and deadlines calmly and accurately.
- Confidence handling sensitive and confidential information.
- Proactive, practical, and solution focused.
Desirable
- Experience supporting an HR or Employee Relations function.
- Familiarity with HR systems and administrative workflows.
- Experience with Macros in Microsoft Office (Excel and Word).
- Excel: Pivot tables
- Swiss German language skills.
- Experience working in a fast-paced, professional services or corporate environment.
Personal Attributes
- Hands-on and reliable.
- Quick thinking and agile in approach.
- Comfortable working independently and as part of a small team.
- Forward thinking and able to anticipate needs.
- Calm under pressure and unflustered by change.
Travel Requirement
- Ocassional travel between Bern and Zurich to support ER activities and meetings.
Interested? Don't miss this gratd opportunity to grow your career in a world-class organiziation. Apply today!