Travel Coordinator Switzerland (m/f/d) (60%)

Accelleron is accelerating sustainability in the marine and energy industries as a global technology leader in turbocharging, fuel injection, and digital solutions for heavy-duty applications. Building on a heritage of over 100 years as a trusted industry partner, the company serves customers in more than 100 locations in over 50 countries. Accelleron’s 3,000 employees are continuously innovating to deliver best-in-class products, services, and solutions that are mission-critical for the energy transition. You will join a team of experts in an exciting international environment, committed to excellence and innovation. Together, we support our customers in driving the transition toward sustainable industries with cutting-edge technology, deep expertise, and smart solutions. At Accelleron, we foster diversity and inclusion, welcoming and celebrating individual differences as a source of strength.

The Travel Coordinator Switzerland (m/f/d) supports the coordination of business travel by handling travel bookings, hotel arrangements, and monitoring the quality of services provided by travel agency. This role ensures smooth logistics, cost-efficiency, and compliance with company travel policies. 

Based in Baden and reporting to the Global Travel and Expense Manager, you will support us in following domains: Travel and Accommodation.  

Your Responsibilities: 

1. Travel Coordination

• Coordinate domestic and international travel arrangements for employees and guests, including flights, trains, and ground transportation via our online booking tool or the travel agency. 
• Ensure travel itineraries are accurate, compliant with company policies, and communicated clearly to travelers. 

2. Hotel and Accommodation Booking

• Research and book appropriate hotels and accommodations aligned with traveler preferences and corporate travel policy. 
• Handle changes, cancellations, and urgent accommodation needs promptly and effectively. 

3. Travel Agency Liaison & Quality Monitoring

• Act as the main contact point between the company and the contracted travel agency. 
• Monitor performance and service quality of the travel agency (response time, accuracy, traveler satisfaction, etc.). 
• Collect traveler feedback and report findings to improve service delivery. 
• Conduct periodic reviews of agency invoices and bookings for accuracy and cost-efficiency. 

4. Administrative and Reporting Tasks

• Assist in generating monthly or quarterly travel activity and cost reports. 
• Maintain organized records of all bookings, invoices, and communication with the agency. 

5. Policy and Compliance Support

• Ensure all travel is arranged in compliance with internal travel policies. 
• Provide support and clarification to employees regarding travel policy guidelines. 
• Propose improvements to travel processes and policies based on user feedback and industry trends. 

Your Background: 

Education:

• Bachelor’s degree or diploma in Tourism, Hospitality, Business Administration, Event Management, or a related field. 
• A certification in Travel Coordination or similar is a plus. 

Experience:

• Some professional experience in administrative support, travel coordination or hospitality. 
• Experience working with online travel booking platforms (e.g. Concur, Booking.com, Expedia for Business, etc.) is highly desirable. 
• Exposure to corporate travel planning processes is advantageous. 

Skills and Competencies:

• Strong organizational skills with the ability to handle multiple tasks and prioritize effectively. 
• Excellent communication and interpersonal skills, with a service-oriented mindset. 
• High attention to detail and accuracy in managing bookings and itineraries. 
• Basic negotiation skills when dealing with travel providers and hotels. 
• Proficiency in Microsoft Office (Excel, Word, Outlook) and travel/expense management software. 
• Ability to work under pressure and respond flexibly to last-minute changes. 
• Fluent in German and good command of English. 

Personal Qualities:

• Proactive and reliable with a sense of responsibility and discretion. 
• Positive attitude, team player, and willingness to learn. 
• Strong sense of confidentiality when handling sensitive travel data and executive itineraries. 

Your Benefits:

• Canteen.
• Childcare.
• Modern office, smart working.
• Flexible working model.
• Attractive holiday plan.
• Employee assistance program.

We look forward to receiving your application. If you want to discover more about Accelleron, take another look at our website accelleron.com.

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Job Family Group:

Administration