Executive and Team Assistant 50% (m/w/d)

For our customer, we are looking for a dynamic team member for an exciting temporary position:

Tasks & Responsibilities
• Executive Support & Coordination: Serve as the trusted point of contact for a regional LT member, managing complex calendars, expense reporting and arranging international travel.
• Operational Excellence: Serve as the “go-to”; operational expert for the team, handling budget management, expense tracking, purchase orders, digital signatures and ensuring all administrative processes run smoothly.
• Confidentiality: Handle highly sensitive and confidential business and financial information with discretion and professionalism
• Team Enablement: Drive a positive and productive team environment by coordinating meetings and large-scale events, while also developing and maintaining team resources like the G-Site.
• Calendar & Meeting Management: Schedule and coordinate NEO meetings (monthly, F2F, sub-chapter, ad-hoc), organize agendas, record action items and decisions.
• Communication Oversight: Manage the NEO generic email account, screen and draft responses, and maintain organized correspondence.
• Community Engagement: Maintain active Google Spaces groups, manage member lists, and oversee mailing lists for the NEO Team and Digital Marketing Community.
• Administrative support of NEO Sub-Chapter Leaders: Provide proactive coordination and organizational assistance to ensure consistency and efficiency
• Assistant Network: Close collaboration with the EMEA-LATAM Assistants and providing support to each other as needed


Must Haves:
• A Bachelor’s Degree in Business Administration, or a related field, or a commercial apprenticeship in office administration (KV)
• Minimum of 3+ years of experience as an Executive Assistant or Office Manager 
• Highly skilled with Google Suite applications (Gmail, G-Drive, G- Calendar, etc.) and actively utilize AI tools to automate routine tasks 
• A fast learner with a “can-do” attitude, eager to experiment with new ways of working and thrive in a global network 
• A natural team player who can maintain confidentiality and build strong relationships across the organization 
• A proactive, adaptable, and highly organized professional 
• Fluent C1+ level verbal and written English communication skills
• Roche experience nice to have

Don't miss this great opportunity—apply today! I look forward to receiving your application