Administrative Assistant / Office Manager 80-100%

Are you a proactive and detail-oriented professional with a passion for organization and coordination? We are looking for a dynamic Administrative Assistant / Office Manager in a fast-paced, multicultural environment. In this versatile role, you will be the backbone of the office operations, ensuring smooth day-to-day functioning and contributing to the success of various projects.

Key Responsibilities

• Provide comprehensive administrative support to the team and management
• Organize and coordinate internal and external meetings, workshops, and events
• Manage travel arrangements and itineraries for employees
• Act as the superuser for our timekeeping system, ensuring accurate and timely entries
• Oversee the company car fleet, including scheduling and maintenance coordination
• Support employees with travel expense submissions and queries
• Assist in project coordination and contribute to cross-functional activities
• Serve as the primary contact for internal departments and external partners
• Act as a reliable and resourceful Team Assistant, supporting daily operations

Your Profile

• Completed commercial education (KV or equivalent)
• Minimum of 3 years’ experience in an administrative role within a multicultural setting
• Proven ability to manage complex calendars and schedule interviews
• Strong organizational skills with a high level of accuracy and attention to detail
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
• Fluent in both English and German (spoken and written)
• 3–5 years of experience as an Assistant, ideally in the pharmaceutical industry
• Flexible, diligent, and able to adapt to diverse tasks and challenges

Temporary assignment - duration 2 years with an immediate start.

Don't miss this great opportunity and apply today!