Receptionist

As a Receptionist, you will be reporting to our Administration Department and manage front desk operations. This position combines hands-on reception duties to ensure smooth, welcoming, and efficient front office experience for all visitors, clients, and employees.

If you are passionate about work at a reception enjoy working with diverse teams and thrive in a fast-paced environment, we would like to hear from you.

Your tasks

• Provide excellent guest hospitality to create a welcoming and professional environment for guests, clients and employees
• Coordinate and schedule meeting room bookings according to company needs
• Manage incoming calls, emails, and correspondence, direct inquiries appropriately
• Handle incoming and outgoing mail and courier services efficiently
• Maintain the reception area and meeting rooms to a high standard of cleanliness and organization
• Manage travel organisation, including booking taxis, train tickets, flights, restaurants, and accommodations for employees and/or clients
• Perform various administrative tasks as required (organize flowers, gifts, send birthday greetings and seasonal related tasks etc.)
• Serve as back-up receptionist, covering desk duties during colleagues’ absences
• Support administrative tasks such as data entry, document preparation
• Handle invoice payments of non-trade invoices
• Assist in organizing and supporting various projects
• Collaborate with HR and other departments to continuously improve front desk operations

• Proven experience in hospitality as a receptionist or a front office role
• Proficiency in MS Office and common office systems
• Excellent in English spoken as well as written, very good German skills
• Excellent communication and interpersonal skills
• Strong organizational and multitasking abilities
• Professional appearance and demeanor
• Highly motivated, detail-oriented team player with a self-driven personality and showing initiative
• Comfortable working in a fast pace and multi-cultural environment