HR Advisor and Office Manager h/f (Fixed-Term Contract – Maternity Leave Cover)

About the Role:

We are looking for a proactive and highly organised HR Advisor / Office Manager to oversee daily office operations while supporting key HR processes. This role combines office management, employee lifecycle administration, and event coordination, ensuring a smooth, efficient, and welcoming workplace. The ideal candidate will be a reliable self-starter with strong communication skills, capable of balancing multiple priorities while delivering a high level of service to employees, visitors, and leadership.

Primary Responsibilities:

• Organise company events, including company parties, Thursday breakfasts, and employee-sponsored activities, as well as coordinate internal and external meetings (including logistics such as catering, agendas, travel arrangements, and facilities).
• Ensure office supplies, fruit, and beverages are stocked and available for employees and visitors.
• Manage relationships with office suppliers.
• Coordinate building maintenance as required and manage office access.
• Welcome visitors and provide general support to employees, ensuring meeting and break rooms are tidy and managing the main office phone line.
• Handle incoming and outgoing mail.
• Maintain and update office policies and procedures.
• Manage the employee lifecycle, from onboarding to offboarding.
• Prepare employment contracts, work permit applications, and employment certificates.
• Support the recruitment process, particularly administrative and logistical tasks.
• Assist with payroll processes.
• Perform HR administrative tasks (e.g. family allowance requests, maternity benefits, loss of earnings insurance).
• Provide ad hoc HR and executive support as required.

Qualifications:

• Commercial Diploma or CFC d’employé de commerce.
• 1–3 years of experience in HR administration or office management.
• Strong knowledge of Microsoft Office.
• Excellent verbal and written communication skills.
• Strong organisational skills with the ability to prioritise effectively.
• Fluency in English and French is required.
• Positive, enthusiastic, organised, and outgoing personality.
• Swiss nationality or a valid work permit.