Executive Assistant

Join a global pharmaceutical leader where you'll become a trusted partner to Senior Management, playing a key role in keeping daily operations running smoothly in a fast-paced international environment.

In this highly responsible and varied role, you will take on a broad mix of administrative, coordination, and organisational tasks. As a key point of contact, you will ensure smooth day-to-day operations while providing comprehensive support to members of the Executive Board and Senior Management.

• Provide administrative and organisational support to assigned Executive Board and Senior Management members.
• Manage complex calendars and coordinate appointments.
• Organise and book business travel and customer visits.
• Prepare meeting materials, create presentations, and take meeting minutes.
• Manage expense claims and expense administration.
• Organise customer events and internal company events.
• Maintain internal process databases and support projects.
• Act as the first point of contact for internal and external stakeholders.
• Handle general correspondence in both German and English.
• Provide day-to-day troubleshooting and administrative support. 

Professional Experience

• Several years of experience supporting C-level executives in an international company.
• Completed commercial/business administration training or an equivalent qualification, ideally with additional training in Executive Assistance (e.g. Executive Assistant certification).
• Excellent written and spoken German and English; French or Spanish is an advantage.
• Strong IT skills with advanced knowledge of Microsoft Office.

Personal Qualities

• Service-oriented, proactive, and able to work independently.
• Strong communicator with excellent interpersonal skills and the ability to work with a wide range of personalities.
• Highly organised, flexible, and solution-oriented.
• A collaborative team player with a structured approach to work.