Employee Relations Administration Assistant

Key Responsibilities

Administrative Support

• Coordinate and schedule employee meetings, including room bookings, diary management, and virtual meetings.
• Prepare and collate documentation for employee relations meetings, investigations, hearings, and consultations.
• Maintain accurate and well-organised records, both digital and physical.
• Support the ER team with day-to-day administration across Bern and Zurich locations.
• Liaise with HR colleagues, payroll, legal, and other internal teams to gather information and documentation.

Data and Reporting

• Maintain and update Excel trackers for ER cases, actions, and timelines.
• Produce regular and ad hoc Excel reports to support ER activity and decision making.
• Carry out data checks and basic analysis to ensure accuracy and consistency.
• Support calculations and data preparation for ER processes, working closely with ER Managers.

Systems and Process Support

• Work with HR systems and internal tools to support ER administration and reporting.
• Ensure data is handled confidentially and in line with data protection requirements.
• Identify opportunities to improve administrative processes and ways of working.

Proactive Support

• Anticipate the needs of the ER team and act without being prompted.
• Flag risks, gaps, or issues early and propose practical solutions.
• Adapt quickly to changing priorities and high-volume periods.

Skills and Experience

Essential

• Strong Excel capability, including:
• VLOOKUP or equivalent functions
• Data manipulation and reporting
• Experience with Mail Merge in Microsoft Office (Word and Excel).
• Comfortable working with numerical data and calculations
• Fluency in English and German (spoken and written).
• Excellent organisational skills with strong attention to detail.
• Ability to manage multiple tasks and deadlines calmly and accurately.
• Confidence handling sensitive and confidential information.
• Proactive, practical, and solution focused.

Desirable

• Experience supporting an HR or Employee Relations function.
• Familiarity with HR systems and administrative workflows.
• Experience with Macros in Microsoft Office (Excel and Word).
• Excel: Pivot tables
• Swiss German language skills.
• Experience working in a fast-paced, professional services or corporate environment.

Personal Attributes

• Hands-on and reliable.
• Quick thinking and agile in approach.
• Comfortable working independently and as part of a small team.
• Forward thinking and able to anticipate needs.
• Calm under pressure and unflustered by change.

Travel Requirement

• Ocassional travel between Bern and Zurich to support ER activities and meetings.

Interested? Don't miss this gratd opportunity to grow your career in a world-class organiziation. Apply today!