Administrative Assistant

Please apply here!

ORYL Photonics is a startup located in Epalinges near Lausanne (Switzerland). We are the first company to commercialize laboratory instruments based on Second Harmonic Scattering, a non-linear optical effect which is triggered using femtosecond lasers. We have just launched our first instrument, the Oryl F1, tailored for solubility and aggregation-research within industrial and academic life science laboratories. 

To strengthen our team we are looking for you as 

In this role, you play a key part in ORYL’s growth and success by supporting the executive management with your administrative skills. Due to the small but growing nature of our business, you will support us in a wide range of domains – from Logistics to Finance to HR. 

The position is located in Epalinges, Switzerland, within the thriving Biopole community.  

• Supporting Management in various administrative tasks, such as corresponding with partners and customers, managing bookings, and picking up the company phone
• Supporting Finance in debitor and creditor management, compiling summary tables, managing grant and state subsidies reporting as well as stakeholder reports
• Supporting Marketing with organizing materials, events and conferences
• Processing customer requests and orders
• Organizing shipments including establishing customs and delivery papers
• Supporting Management with human resources tasks, such as handling employee expenses, absence and timesheets, managing FTE allocation with respect to grants
• Support the establishment of processes and introduction of IT systems 

• Is eager to work across disciplines
• Is self-motivated and highly independent
• Has proven experience in cross-border shipments from and to Switzerland
• Ideally has experience in grant management (Swiss and European programs)
• Is customer-centric and has a high commercial drive and enjoys interacting with people of all nationalities and cultures
• Has a great business acumen, and can see the big picture of what the company needs and execute this into action 

• Commercial Apprenticeship or similar
• At least 2 years working experience in an administrative role
• Excellent English and good French language skills
• Solid computer skills including demonstrated ability to leverage generative AI tools 

• A vibrant and multicultural team of smart, curious, open and internationally minded people
• A fast learning curve in an exciting, challenging and open environment, where you will work within an interdisciplinary team
• Potential for professional development in line with the growth of the company
• Options Plan for participating in the company’s success 

Interested?

Please apply here!