Executive Personal Assistant (m/w/d) 80 - 100%

As the Executive Personal Assistant to the Sr. VP Segment Industries, you will play a pivotal role in managing operational, administrative and organizational sales processes in a highly international business environment. The role suits both experienced professionals and motivated early career talents who want to grow into a strategic executive support function.

Key Responsibilities

• Manage the executive office of the Sr. VP Segment Industries, including calendar, priorities and day-to-day coordination
• Provide reliable administrative and organisational support in an international sales environment
• Prepare executive presentations, briefings and decision documents (advanced PowerPoint)
• Coordinate international travel, meetings and selected global events
• Support communication and coordination across Sales organisations and internal stakeholders
• Maintain customer and project-related information in SAP CRM
• Track delegated tasks and ensure timely follow-up
• Use digital and AI-based tools to support research, documentation and workflow efficiency

Professional Skills

• 2-5 years of experience in an assistant, coordination or project support role
• Structured, reliable and detail-oriented working style
• Advanced PowerPoint skills with a clear sense for structure and executive-level communication
• Practical experience using AI-based productivity tools in a professional context
• Very good English skills; German is not required, but willingness to learn is expected
• Additional languages such as Italian, Spanish, Mandarin, Arabic or French are an advantage

Personal Competencies

• Proactive and solution-oriented, with a high level of organisation
• Calm, dependable and focused under pressure
• Clear and professional communication across cultures and stakeholder groups
• High level of discretion and a confident professional presence

• Prime location in Zurich: Our office is located in Zurich-West, offering excellent accessibility and a vibrant working environment.
• Flexible working arrangements: We offer flexible working hours, enabling you to organize your workday in a way that supports both productivity and work-life balance.
• Family-friendly benefits: We support employees with family responsibilities through attractive and practical family-oriented benefits.
• Comprehensive social benefits & wellbeing: Our benefits package includes modern social security coverage and professional occupational health services, supporting your long-term wellbeing.
• International opportunities: We offer flexible international assignments and the opportunity to gain experience across different business areas.
• Professional development: Continuous learning, job rotation and participation in cross-functional projects are integral parts of our development culture