Executive Assistant

In this role, you will provide high-level administrative, operational, and strategic support to the Head of Global CE&O. You will play a key role…

In this role, you will provide high-level administrative, operational, and strategic support to the Head of Global CE&O. You will play a key role in ensuring smooth day-to-day operations, supporting cross-functional collaboration, and enabling senior leadership to focus on strategic priorities.

• Proactive calendar management, meeting prioritisation, and coordination across multiple time zones
• Managing complex international travel arrangements, expenses, and reconciliations in line with company policies
• Organising and facilitating internal and external meetings, including agendas, briefing materials, technology setup, and follow-ups
• Supporting onboarding activities for new team members and ensuring smooth integration into tools and systems
• Maintaining and improving digital collaboration environments (SharePoint, shared drives, departmental hubs)
• Acting as a central point of contact for record management, archiving, document control, and compliance with internal procedures
• Coordinating cross-functional projects and initiatives, tracking timelines and deliverables
• Supporting department operations, including procurement activities and vendor coordination
• Liaising with IT and external suppliers for device setup, access requests, and hybrid meeting logistics
• Preparing executive-ready presentations, dashboards, and documents using PowerPoint, Excel, and other tools
• Serving as a professional point of contact for internal and external stakeholders and supporting executive communications
• Proactively identifying opportunities to improve administrative processes and operational efficiency

• Minimum 5+ years of experience in an executive support or business administration role within an international environment
• Advanced proficiency with Microsoft 365 (Outlook, Teams, SharePoint, Excel, PowerPoint)
• Strong experience supporting senior-level executives and coordinating projects
• Excellent written and verbal English skills; additional European languages are an advantage
• Exceptional organisational skills with the ability to manage multiple priorities under pressure
• Strong interpersonal skills and ability to work effectively across cultures
• Proactive, solution-oriented mindset with a high level of professionalism and discretion