Assistant to the Management (80%)

Turn your passion for music into a career!

Mint Digital Services is at the forefront of global music copyright administration. A joint venture between the US music rights organization, SESAC, and the Swiss collective management organization, SUISA, we offer best-in-class administration and back-office services. We process licences for all major international digital music services, audio-visual platforms as well as for linear broadcast. Our ever-growing customer base includes collective management organisations, publishers, and other music rightsholders from all corners of the globe. 

We’re in high demand — and for good reason. Mint’s service offer is powered by advanced technology, the deep industry expertise of our team, and a smart approach to data. We’ve grown five-fold over the last 5 years, making us one of the most trusted names in music administration.

Join a team where your passion for music meets a bold mission: to revolutionise music administration and maximise the value, speed and accuracy of royalty payments.

For our Zurich office we are seeking support to assist the CEO's assistant and provide direct assistance to the rest of the management team.

Your Tasks:

Main Tasks

• Managing and drafting correspondence with external partners, including confidential information
• Planning, preparing and following up on meetings and projects
• Organising and managing staff travel schedules including meetings at conferences
• Preparing agendas for and taking minutes of management meetings
• Drafting presentations for the management and the board
• Completing expense reports for the management
• Following up on inquiries and requests by management to external and internal partners
• Drafting and maintaining internal regulations up to date
• Filing and record-keeping, both digital and analogue 

Ancillary Tasks

• Formatting and visualising documents
• Supporting foreign staff in settling in Switzerland
• Managing social media channels, including planning and drafting posts
• Office Management and administration of Jira & Confluence tools

Your Profile:

• You have a bachelor’s degree or a commercial apprenticeship (KV) with further education
• You have in-depth knowledge of Microsoft Office especially Excel, and Power Point. Knowing Jira and Confluence is a plus
• You are fluent in English and German. Further languages are a plus
• You have strong organizational skills with the ability to prioritize multiple tasks simultaneously and embody a strong spirit while working under pressure
• You are well-versed in social media and enjoy writing catchy posts
• You show initiative, are pragmatic and assertive, with a strong hands-on approach
• You are forward-thinking, seek opportunities and propose solutions, are trustworthy and know how to handle sensitive and confidential data
• Experience in the music industry and having worked in an international environment are a plus

What we offer:

• An exciting position in the music industry in an international company and environment
• Play an active role in shaping the future of Mint Digital Services! Become part of our team and take on a varied range of tasks with a high level of personal responsibility and room for your ideas
• Attractive employment conditions with above-average social benefits
• An open, uncomplicated and collegial working atmosphere
• Flexible working hours and the option to work from home

Does this appeal to you? Then we look forward to receiving your application documents with photo via our application portal.

Applications sent by email will not be considered.