Office Manager / Administration Support

Polpharma Biologics is a biopharmaceutical company that develops, manufactures and commercializes biosimilars for global markets. Our new organizational set-up in Zug/Switzerland consists of a team of highly specialized professionals across the entire value creation from Product Selection via Investment Allocation and Program Execution into Asset Monetization. Thus, together we control the entire value chain of our biosimilars, from idea through to launch. And we pride ourselves to do so in a spirit of empowerment and having fun working together towards common success. We are looking for a

Office Manager / Administration Support

Are you ready to roll up your sleeves and help shape the future of Polpharma Biologics in Switzerland? We are not just launching a new office in Zug, Switzerland – we are building a bold new chapter from the ground up. This is a unique opportunity to join a pioneering team at a critical moment of growth, where your ideas and initiatives will directly influence how we operate and thrive.You will not just manage the office – you will help create it. From setting up systems and processes to establishing a collaborative, high-performing workplace environment, you will be at the heart of our startup journey. And while you are shaping the space, you will also be the go-to support for our growing team – helping colleagues stay organized, focused, and empowered to do their best work.If you are excited by the idea of building, organizing, and making things happen in a fast-paced, purpose-driven environment, we would love to meet you.

Your responsibilities include, but are not limited to:

• Establish and manage the office operations from the ground up, including vendor coordination, supply management, and infrastructure setup.
• Act as the primary point of contact for internal and external stakeholders on all office-related matters.
• Develop and implement scalable office systems and processes to ensure smooth daily operations and efficiency.
• Provide general administrative support to team members – including: preparing documents such as presentations, reports and meeting minutes; maintaining shared drives and folders for easy access and collaboration; coordinating signatures and approvals for contracts and internal documents, etc.
• Support planning of offsites, team-building activities, and company events.
• Coordinate visits from external guests, managing onsite logistics to ensure a professional and welcoming experience.
• Identify and implement opportunities for continuous improvement, bringing fresh ideas to enhance operational efficiency and team experience.

Your profile:

• Completed commercial apprenticeship or equivalent education
• 3+ years of experience in a similar office management or administrative role
• Proficient in MS Office (Outlook, Word, Excel, PowerPoint, TEAMS)
• Self-starter with a hands-on mentality and a “can-do” attitude
• Comfortable working in a fast-paced, evolving environment
• Service-oriented mindset with a proactive approach to helping others
• Ability to manage multiple tasks, schedules, and priorities efficiently
• Comfortable setting up systems and processes from scratch
• Fluent in German and English

What we offer:

• Competitive package with base, bonus and fringe benefits
• Attractive pension plan with preferential savings and risk components
• Hybrid workplace model, with a nice office in Zug/Switzerland and home-office possibility
• An empowered team that enjoys driving our business forward together
• A purposeful industry association where we enlarge the access for patients in need with affordable solutions