Senior Executive Assistant

Provide high-level executive support through calendar management, meeting and travel coordination, stakeholder communication and proactive administrative support within a dynamic international environment.

As the Executive Assistant, you will provide high-level organisational and administrative support to senior leadership, ensuring the efficient coordination of day-to-day business activities. Working in a fast-paced international environment, you will act as a trusted partner, coordinating priorities, facilitating communication and ensuring that key business operations run smoothly.

• Location: Zurich, Switzerland
• Contract: Until 31.12.2026 with the possibility of extension or permanent internalisation
• Workload: 100%
• Start Date: ASAP 

• Coordinate complex calendars, appointments and business schedules.
• Organise domestic and international travel, meetings and events from planning through execution.
• Prepare presentations, reports, meeting materials and other business documentation.
• Act as a central point of contact for internal teams and external business partners.
• Ensure timely follow-up on action items and support the coordination of leadership activities.
• Manage confidential information with professionalism and discretion.
• Provide proactive administrative support and identify opportunities to improve day-to-day efficiency.
• Assist with a variety of business initiatives and cross-functional coordination activities. 

• Several years of experience as an Executive Assistant or in a comparable senior administrative role.
• Previous experience supporting senior management within a dynamic corporate environment.
• Fluent German and English, both written and spoken; additional language skills are considered an advantage.
• Strong organisational skills with the ability to manage multiple priorities and adapt to changing business needs.
• Excellent knowledge of Microsoft 365, including Outlook, Teams, PowerPoint and Excel.
• A proactive, reliable and service-oriented professional with excellent communication skills and a high level of discretion.