Executive Assistant to COO & CFO (100%)

To support our COO and CFO in Schaffhausen we are looking for an

Duration: Permanent
Start: As soon as possible

Are you a highly organized, proactive, and detail-oriented professional with exceptional communication and interpersonal skills? We are seeking a dedicated Executive Assistant to our Chief Operations Officer and our Chief Finance Officer, serving both on a 50/50 basis, to play a pivotal role in ensuring the smooth running of daily operations. Reporting to both, you will be instrumental in managing complex schedules and are a central point of contact within the company. This is an exciting opportunity for an individual who thrives in a dynamic environment and is eager to provide comprehensive support at the highest level.

• Agenda Management including complex appointment coordination at C-Level / with our Richemont Group
• Preparation of meetings and minute-taking, as well as organizational and administrative support for the COO and CFO, to ensure the smooth running of daily operations
• Plan all travel, including careful processing of visa formalities and expense reports
• Planning, organization, and coordination of events, team events, and workshops, as well as internal and external visits
• Creation of PowerPoint presentations, strategy documents, as well as analyses and reports
• Creation of Intranet articles for the department, including drafting communications
• DocuSign Administrator
• Participation in projects and point of contact for various team questions

• Commercial education and further training as a Management Assistant with a Swiss Federal Diploma (eidg. FA), further training in Digital Office Management or similar is a plus
• Several years of experience as an Executive Assistant in a similar role in a creative and dynamic environment
• Profound user knowledge in Microsoft Office (PowerPoint, Excel, Word), Microsoft Teams, OneNote, SharePoint, as well as a general affinity for digital programs
• Fluency in German and English is a must-have, French is a plus
• Hands-on personality with a proactive mindset/planning, independent way of working, coupled with a high degree of flexibility, forward-thinking and agility
• Empathetic personality who communicates appropriately and friendly at all levels

IWC offers you a challenging working environment: rooted in Switzerland, but operating successfully internationally. We combine tradition with innovation and attach great importance to change management, training and further education as well as personal development. Find below a selection of fringe benefits provided by us:

• Daily food & beverage allowance of CHF 7, redeem-able in the in-house restaurant and selected restaurants in Schaffhausen.
• Yearly health insurance contribution of CHF 2'340 for full-time contracts.
• Annual contribution to public transportation abonnements of up to CHF 1'500 for contracts of at least one year.
• 25 days vacation annually (30 days as of the age of 50), 5 additional bridge compensation days.
• Special conditions on selected IWC & Richemont products.
• Diverse health & wellbeing initiatives and programs, including financial support for external childcare.
• IWC Sport Club (est. 1972) for sport enthusiasts.
• Attractive workplace adjacent to the river rhine, inviting for social activities amongst colleagues.
• Memorable internal events (Christmas, summer after work drinks, etc.).
• And many more!