Intern / Entry-Level Office & Operations Assistant

Swisslinx is a leading recruitment consultancy providing tailored talent solutions across Switzerland and international markets. We are committed…

Swisslinx is a leading recruitment consultancy providing tailored talent solutions across Switzerland and international markets. We are committed to excellence in service, guided by our core values of transparency, respect, and trust.

Important: This position is strictly for entry-level profiles. We therefore only consider candidates at the beginning of their career. In addition, native or fluent German is required. As the role is primarily on-site, applicants must already be based in Switzerland, ideally in or around Zurich.

About the Role

We are looking for a motivated, reliable, and detail-oriented individual to join our team as an Intern / Entry-Level Office & Operations Assistant. 

This role is ideal for someone at the beginning of their career who enjoys working with data, supporting smooth daily operations, and contributing to a positive office environment. You will play an important part in coordinating office logistics, assisting with small operational projects, and supporting data-related tasks. 

Key Responsibilities

Office & Operations Support

• Manage daily office tasks (supplies, inventories, upkeep). 
• Coordinate with building management, contractors, and handymen when needed. 
• Support office sustainability initiatives (recycling, organisation of common areas). 
• Assist with small ad hoc office tasks (coffee/lunch runs, preparing spaces for meetings, etc.). 

Event & Meeting Coordination

• Help organise events, meetings, and company activities. 
• Assist with logistics such as room setup, materials preparation, catering, and attendee coordination. 

Data & Administration

• Collect and organise data in Excel and other tools. 
• Maintain accurate records and assist with the preparation of basic reports or internal documents. 
• Support ad hoc administrative tasks for the operations and management team. 
• Liaise professionally with internal teams and external vendors. 

Requirements

• Recently completed or currently completing a Bachelor's degree in Business Administration, Data Analytics, Economics, or a related field. 
• Good proficiency in Microsoft Excel (formulas, basic pivot tables, simple visualisation). 
• Strong organisational skills and attention to detail. 
• Ability to handle multiple tasks and manage time effectively. 
• Proactive, reliable, and eager to learn in a fast-paced environment. 
• Strong communication and interpersonal skills. 
• German is a must; Swiss German is a strong advantage.
• On-site presence required. 

• Hands-on experience across office management, operations, and data-related tasks. 
• Mentorship and exposure to different business functions. 
• A collaborative and supportive team environment. 
• Opportunities for learning, professional development, and potential full-time employment after the internship.