In this role you will be working closely with one of our Assurance Advisory Partners and his teams in a highly international professional services environment. Are you looking for an executive assistant position which will give you the chance to take care the administrative tasks of one of our Partners but also support a number of team management related activities, and function as a key contact for internal and external requests?
Partner Assistant Assurance Technology Group
Act as the single point of contact for any external and internal requests that come in via phone or e-mail and maintain as well as manage the Partner's calendar, e-mails and follow up list
Coordinate travel arrangements for the Partner and the team, both domestic and international; monitor the Partner's movements while travelling and proactively respond to delays or disruptions
Organize meetings, prepare agendas, take notes and record minutes and monitor internal project task lists and follow-up with responsible people
Assist with administrative project management support for international engagements including SharePoint administration, risk management procedures, research and related task management
Plan events (internal and external workshops, round tables, conferences etc.)
Prepare correspondence, communications and PowerPoint presentations and complete special projects as assigned; take on miscellaneous responsibilities as required
Coordinate onboarding of new employees with human resource and IT department
Completed commercial education (KV) and several years of professional working experience as office administrator in an international professional firm
Strong organizational and follow-up skills, strong attention to detail and used to dealing with competing priorities
Proficiency with MS Office programs, especially working with Microsoft Outlook and PowerPoint
Fluency in German and English
Pro-active approach to problem solving by exercising discretion and independent judgment
Able to work under pressure, meet tight deadlines and independently manage multiple priorities with limited supervision or direction
If you enjoy providing executive support, by managing administrative and operational tasks and by acting as the main point of contact for the team, this position might be just for you. If you further appreciate communicating in English and working in an international environment with an enthusiastic team where each day is a bit different from the other, we would like to get to know you!
To apply for this vacancy, please provide your cover letter, CV and all relevant certificates. We look forward to receiving your application.