20 days ago

Management Assistant - Global Market Access (100%)

Abbott

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At Abbott, we’re committed to helping you live your best possible life through the power of health. For more than 125 years, we’ve brought new products and technologies to the world -- in nutrition, diagnostics, medical devices and branded generic pharmaceuticals that create more possibilities for more people at all stages of life. Today, 94,000 of us are working to help people live not just longer, but better, in the more than 150 countries we serve.

At Abbott, you have the opportunity to make a positive impact on the world through challenging and rewarding work as part of a highly successful and trusted organization that is shaping the future of health. Realise your potential! 

 

Management Assistant - Global Market Access

based in Allschwil/Basel, Switzerland.

Core Job Responsibilities:

Administrative Support

  • Support of the assigned Team in all organizational and administrative functions
  • Organization and management of agendas
  • General office management including internal and external correspondence in English, archiving, mailings, acting as communication interface
  • Ensures the general office administration, such as coordination of business schedule, travel management and expenses
  • Organization and coordination of internal / external meetings and events world-wide
  • Arrangements of telephone conferences
  • Assistance in preparing and coordinating presentations for meetings
  • Follows up personnel matters on behalf of the department head
  • Supports in budget control matters
  • Set-up and tracking of contracts
  • Supervisory tasks: guarantee a smooth adjustment to the job of a new employee
  • Liaison for remote access issues
  • Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations
  • Optimization of current processes and introduction of modified processes (P-Drive, approval processes, etc
  • Suggest cost and time saving improvements (e.g. implement new set-up of Educational Tours) to Management and coordinate the change and adjustments constructively
  • Support in scheduling interviews in cooperation with HR (including TA) and processing of expenses from candidates
  • Research and suggest locations for business dinners; organize and attend business dinners

Budget

  • Regular cost saving measurements
  • Booking of invoices and follow up of payments
  • Processing of year end closings

Organize, schedule and coordinate external and internal events / meetings

  • Set-up all kind of events from A-Z (contracts, budget, venue, program…)
  • Research and suggest locations for business dinners; organize and attend business dinners

Minimum Education:

Commercial education or University degree in Business Administration or equivalent/relevant work experience.

 

Minimum Experience/Training Required:

Experience:

  • Minimum 3 year previous admin experience

Languages:

  • Excellent command of English is essential, German and French as any other languages would be an asset

    Skills:

  • Professional development as an Assistant and experience gained through a previous and comparable position
  • Full command of modern IT skills is a must (MS Office)
  • Excellent command of English is essential, German and French as any other languages would be an asset
  • Willingness to travel, if required

Attitu de/behavior:

  • Highly motivated and fast learner
  • Resourceful, well organized and committed
  • Self-starter, who follows up proactively and is eager to complete a job
  • Good interpersonal skills and team player
  • Ability to adapt herself/himself to various contacts and different situations (multicultural environment, internal/external partners)
  • Service oriented, high flexibility, endurance and innovation
  • Independent working style/well organized and committed with a strong sense of responsibility

Do you like the sound of this job and think you’ve got what it takes? Then send us your CV today. We look forward to receiving your application.

Abbott
Herr Moritz von der Brelie
Senior Talent Acquisition Specialist