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Facilities Manager Zurich

GAM
Zurich, Switzerland

5D

Facilities Manager Zurich

AMBITIOUS?BRIGHT?RIGHT?

GAM is one of the world's leading independent, pure-play asset managers. We provide differentiated active investment solutions and products for institutions, financial intermediaries and private investors.

Our core investment business is complemented by private labelling services, which include fund administration and other support services to third-party institutions. Together we share a common set of values rooted in teamwork, integrity, entrepreneurial flair and professional excellence.

Our employees are our most valuable asset. Being able to offer an attractive work environment where talented minds from various backgrounds are keen to work is key to the long-term success of our company. We firmly believe in the importance of maintaining the open culture of a small company, aiming to avoid bureaucracy and encouraging a flexible, accessible and hands-on working style across the Group. In turn, our people reward us with their loyalty.

Function:

Corporate Services

Department:

Facilities

Purpose

The Facilities Management team are responsible for managing GAM's global offices, including employee work spaces, client hospitality, and many other services provided within the business.

Main Duties & Responsibilities

  • To act as the focal point for the Facilities team in Zurich, providing leadership and direction to all members of the Facilities team
  • To act as the primary point of contact for both internal and external stakeholders
  • To ensure the effective allocation of resources (both in-house and outsourced) to ensure the delivery of consistently high levels of service
  • Budget responsibility for the Zurich Facilities cost center; monitoring expenditure, preparing and updating financial forecasts.
  • To ensure that sustainability factors are taken into account in all applicable Facilities activity

Facilities Management tasks

  • To establish good working relationships with GAM's landlords and their agents
  • To manage the GAM office environment through the use of the Building Management System and GAM's maintenance contractor
  • To manage the GAM access control system, including the issue and deletion of staff passes
  • To oversee office space planning, ensuring floor plans are kept fully up to date
  • To lead and coordinate all moves and changes, closely liaising with IT
  • To be responsible for updating and circulating the Facilities department's Business Continuity Plan, ensuring continuity of FM services regardless of adverse external influences
  • To manage the allocation and administration of staff car parking and staff lockers
  • To assist with the induction of all new GAM employees, specifically Health & Safety and evacuation procedures
  • To ensure 24/7 call out support is available for the Zurich office
  • To manage and lead the Reception team, including responsibility for their performance, training and development.
  • To oversee all in-house hospitality and catering requirements
  • To manage switchboard services to ensure the highest possible service levels at all times
  • To undertake and manage as required the tender of all outsourced FM related service and supply contracts
  • To undertake regular review meetings with all outsourced suppliers to ensure supplier performance meets pre-agreed service levels and remains cost efficient.
  • To manage and procure non-professional insurance cover
  • To oversee local travel management, including hotels, taxis and flights
  • To oversee archiving services
  • To oversee all cleaning and janitorial services
  • To oversee the procurement and distribution of stationery
  • To manage an efficient and cost effective courier and postal service

Qualifications & Experience

  • At least 3 years in a Facilities Management role, with proven experience in managing all aspects of a Site and FM services delivery in a demanding and hybrid work environment
  • Prior knowledge of Health & Safety requirements
  • Project Management exposure/experience
  • Fluency in English and German
  • Educated to degree level or equivalent

Personal Attributes

  • Able to work with all levels of management and stakeholders
  • Self-motivated and able to use initiative
  • Excellent verbal and written communication skills
  • Strong interpersonal skills
  • Commercial focus and financial acumen
  • Flexible and a hands-on attitude

Benefits

GAM offers a comprehensive range of benefits and performance-based compensation, along with a variety of lifestyle and family benefits to promote well-being in and out of the workplace. These benefits vary according to local market conditions. Please contact the local Human Resources team for further details.

Employing Company/ies:

GAM Investment Management (Switzerland) AG

Reporting to:  

Head of Procurement

Contract:

Permanent