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Executive Assistant

Masimo
2000 Neuchâtel

1W

Executive Assistant

Job Summary

The Executive Assistant provides high-level administrative support to company executives by conducting research, preparing reports, handling information requests and performing clerical functions.

Duties & Responsibilities

  • Support EMEA President utilizing the highest level of confidentiality and business professionalism.
  • Develop positive working relationships and communicate effectively with team members, colleagues, senior level executives and other assistants.
  • Administers programs, projects and/or processes specific to the operating unit served.
  • Manage confidential communications and files.
  • Manage calendars, internal and external business meetings, conference calls etc.
  • Draft and edit correspondence, spreadsheets, graphs, statistics, reports and presentation material.
  • Follow-up on internal and external department requests.
  • Coordinate business and personal travel.
  • Process expense reports and reconcile corporate card statements.
  • Work closely and effectively with the leader to keep him/her well informed of upcoming commitments and responsibilities.
  • Anticipate future needs and deadlines.
  • Other duties as assigned.

Qualifications

  • Minimum 5 years of executive administrative support
  • Strong proficiency with Microsoft Office products, including Word, Excel and PowerPoint
  • Works independently, deadline-focused, detail-oriented, self-motivated and pro-active
  • Excellent inter-personal skills and the ability to work with: executives, colleagues, departments and clients
  • Native/bilingual English required, other European languages (French, German) are an asset.
  • Strong written and verbal communication skills
  • Strong analytical and organizational skills
  • Ability to handle highly sensitive and/or confidential information
  • Ability to react with appropriate level of urgency to situations and events that require quick response

Education

  • University degree is preferred.