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Project Coordinator Event Specialist ESA DACH

AO Foundation
Davos Platz
  • 13.09.2023
  • 80 - 100%
  • Mitarbeiter
  • Festanstellung

The AO is a medically-guided, not-for-profit organisation, a global network of surgeons, and the world's leading education, innovation, and research organisation specialising in the surgical treatment of trauma and musculoskeletal disorders. We have a global network of over 520,000 health care professionals. Each year we offer over 870 educational events around the world, supported by nearly 8,000 faculty members and attended by over 82,600 participants. We have around 20,000 surgeon members working in the fields of trauma, spine, craniomaxillofacial, veterinary, and reconstructive surgery. For more information, visit:

Project Coordinator Event Specialist ESA DACH

In this role you will be required to

Key Responsibilities

  • Support event deployment and logistics (pre-, on-site and post- event)
  • Provide operational and administrative support for all related event activities and maintain activities in the event management system
  • Manage event participants for assigned educational events
  • Support the events execution on-site as a backup of the Event Owners
  • Help to facilitate smooth collaboration within Operational Teams (EO and ES) 
  • Manage the collaboration with local agencies / suppliers 
  • Act as the cost expert of the events (manage the expenses) 
  • Drive invoice handling and P&L reporting
  • Manage CME accreditation
  • Manage compliance approval and data in Concerto 
  • Manage event closing for final reconciliation

Accountable for

  • Assigned event(s) within in the cluster 
  • Budget for assigned events 


  • Cluster Leads 
  • EOs
  • Local agencies / suppliers incl. Synbone  
  • Event participants 
To master this challenge you have

Educational requirements

  • Bachelor degree in relevant field (e.g., hospitality, event management, public relations, communications, marketing) or higher Education "Fachausweis"

Job experience

  • Proven record of professional experience in event organization or project management (3-5 years)
  • Experience in medical events/course organization would be an advantage

Key skills

  • Strong organizational-, project- and event management skills
  • Good communication skills and ability to build and maintain relations with Health Care Professional at all levels and broader stakeholders 
  • Good problem solving and strong analytical skills as well as proven ability to prioritize task
  • A collaborative, solution-focused approach, ability to collaborate well with others and work cross-functionally across the organization
  • Effective Team player skills through consistent reliability and effective support
  • Knowledge and proven experience of relevant systems 

Language skills

  • Mother tongue German
  • Fluent written and verbal English. Knowledge of other relevant languages in the region are an asset

Working for us, you can expect:

  • An interesting and varied job in an exciting and innovative organization
  • The opportunity to be part of a highly committed international team
  • Modern infrastructure
  • Employment conditions which match the requirements and offer a high degree of flexibility regarding working hours and location