17 days ago

Management Assistant/Admin. Coordinator 100% - fast paced Pharmaceutical industry

Universal-Job AG Zug

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Management Assistant/Admin. Coordinator 100% - fast paced Pharmaceutical industry

Challenging and role with intensive global travel management for Top Manager including coordination with international travel partners. Further tasks: Coordination of ongoing processes, such as maintain distribution and personnel lists, coordinate mailings and courier/deliveries, manage department operations: filing, develop databases, track budgets, ensure stationary orders, etc. Coordinate invoicing and payments or preparation, project participation, manage calendars, coordinate local and international meetings, travels, visitor accommodations, catering and equipment needs; prepares agendas, take and complete committee meeting minutes; preparing and formatting correspondence, memoranda, reports and presentations.

  • Heute
  • KV / Büro
  • Canton of Zug
  • Vollzeit
  • Dauerstelle

Pharmaceutical Industry


Canton of Zug


1.11.2016 or accoding to agreement


A dynamic working environment, multi-cultural teams from all over the world, very positive working atmosphere.


Commercial background  or graduate or other related education


Minimum 2 to 5 years (1-2 years if graduated) related experience in administrative support role with global travel organisation in a matrix organisation. Experienced in using MS Office tools, fluency in English, a working level in German is a plus. Experienced in similar or related disciplinary and/or international environment, basic knowledge of the function/business area supported such as sales, customer service etc. Your personal skills are: strong ability to organize, to work accurate, pro-active, flexible, team-oriented but also able to work independently, excellent knowledge on how to use of MS office (Word, Excel, Power Point), very good communication skills (written and oral), excellent interpersonal skills and strong team orientation.


Englisch: Very good


This postion is available on a 100% workload only and will start with a 12 month contract with a strong option to becom extendet or permanent at a later stage. Please apply directly at  Anton Witprächtiger, a.witpraechtiger@universal-job.ch. We look forward to talk to you.