20 days ago

Marketing Assistant


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Abbott is about the power of health. For more than 125 years, Abbott has been helping people reach their potential — because better health allows people and communities to achieve more. With a diverse, global network serving customers in more than 150 countries, we create new solutions — across the spectrum of health, around the world, for all stages of life. Whether it’s next-generation diagnostics, life-changing devices, science-based nutrition, or novel reformulations, we are advancing some of the most innovative and revolutionary technologies in healthcare, helping people live their best lives through better health. 

The people of Abbott come to work each day with relentless energy, enthusiasm and a promise to enhance the health and well-being of millions of people. They push the boundaries to help manage and treat some of life’s greatest health challenges. 

We are looking for a motivated, flexible and qualified 

Marketing Assistant

for our Allschwil office. In this role you would be responsible for:

Administrative Support

  • Track and inform relevant parties about deadlines.
  • Assistance in preparing and coordinating presentations
  • Maintain internal intranet
  • Set-up and tracking of contracts
  • Supervisory tasks: guarantee a smooth adjustment to the job of a new employee
  • Travel management and expenses
  • Coordination of business schedules
  • Arrangements of telephone conferences and smaller meetings
  • Liaison for remote access issues
  • Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations
  • Optimization of current processes and introduction of modified processes (P-Drive, approval processes, etc
  • Suggest cost and time saving improvements (e.g. implement new set-up of Educational Tours) to Management and coordinate the change and adjustments constructively
  • Work tightly on multi-countries projects, monitor activities, timelines and costs, implement suggestions and coordinate with other departments
  • Support in scheduling interviews in cooperation with HR (including TA) and processing of expenses from candidates


  • Regular cost saving measurements
  • Booking of invoices and follow up of payments
  • Processing of year end closings 

Organize, schedule and coordinate external and internal events / meetings

  • Set-up all kind of events from A-Z (contracts, budget, venue, program…)
  • Research and suggest locations for business dinners; organize and attend business dinners



  • Commercial education or University degree in Business Administration is required or equivalent experience


  • Minimum 5 year previous admin experience


  • Excellent command of English is essential, German and French as any other languages would be an asset 


  • Professional development as an Assistant and experience gained through a previous and comparable position
  • Full command of modern IT skills is a must (MS Office), SAP desired
  • Excellent command of English is essential, German and French as any other languages would be an asset
  • Willingness to travel, if required


Attitude / behavior

  • Highly motivated and fast learner
  • Resourceful, well organized and committed
  • Self starter, who follows up proactively and is eager to complete a job
  • Good interpersonal skills and team player
  • Ability to adapt herself/himself to various contacts and different situations (multicultural environment, internal/external partners)
  • Service oriented, high flexibility, endurance and innovation
  • Independent working style/well organized and committed with a strong sense of responsibility

Applicants must be with a Swiss citizen or resident in Switzerland with an appropriate work permit (G, B or C)

If you bring a positive attitude, with a great service orientation mind-set and an excellent team spirit, then please upload your CV including application documents through our online recruitment tool. We will only be considering resumes in English.