8 days ago

Contract Management Specialist - HQ

Vifor Pharma

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Contract Management Specialist - HQ

We are currently looking for a Contract Management Specialist/ Paralegal to join our Legal Department at the Vifor Pharma headquarter in Glattbrugg (Zürich). Reporting to the Senior Legal Counsel your responsibilities will include:

  • Ensuring the quality of Vifor Pharma's contract management and contract archives
  • Electronic filing/ archiving/ administration of all of Vifor Pharma's commercial contracts, thereby liaising and collaborating with internal departments
  • Establishing and monitoring electronic notifications and alerts for required tasks (terminations, extensions of contracts)
  • Keeping the contract management software system and database (and other software the Legal Department is using) updated in collaboration with the relevant functions as needed
  • Managing user access to the electronic contract database
  • Supporting and training international subsidiaries of Vifor Pharma in using the electronic contract database and archiving local contracts
  • Collaborating internally and externally with relevant functions, teams, vendors and professional bodies
  • Understanding and ensuring compliance with relevant laws, regulations, guidelines and requirements
  • Compliance monitoring for data entered to contract management software system
  • Establishing and improving guidelines and processes for contract management
  • Acting as the liaison between the IT Department and the Legal Department for the electronic contract database and for other software the Legal department is using
  • Supporting Legal Counsels in drafting legal documents such as service agreements, amendment agreements, termination letters and confidentiality Agreements

The successful candidate has a commercial degree (or similar) and can work well within given deadlines. Furthermore we are looking for a person who is able to communicate with stakeholders and management and enjoys working in an international environment. In addition the following criteria should be met:

  • Minimum of 2 years of experience as a contract management specialist and/or paralegal in a law firm or an in-house position, preferably in the contract law sector
  • Any additional legal training (e.g.CAS/ DAS as Paralegal) would be a great advantage
  • Experience with administration or management of databases, knowledge of contract management softwares (in particular
  • ContractX) would be an asset
  • Good knowledge of MS-Office
  • Previous experience working in an international environment
  • Fluent in English and advanced level in German (oral and written). Any additional language would be an asset